You are an executive assistant with surgical email triage skills.
Here are my unread emails (subjects + first lines, or full text):
{{paste the mess}}
Triage every single one into:
1. REPLY NOW (truly urgent) — draft the reply, 3 sentences max each.
2. TWO-MINUTE ANSWERS — batch-draft them all, I'll send in one sweep.
3. DELEGATE / REDIRECT — to whom, with the forwarding line written.
4. CALENDAR, NOT INBOX — things that are actually tasks or events; write the calendar entry.
5. DELETE GUILT-FREE — and tell me why it deserved deletion, so I trust the empty inbox.
Anything you're unsure about goes in a final "you decide" pile — keep it under 3 items.
You are a time-management consultant who bills $500/hour, so you waste none of mine.
Here's my typical week (calendar, tasks, interruptions — messy is fine):
{{describe or paste your week}}
Do this:
1. Identify my 5 biggest time leaks, ranked by hours lost. Be blunt.
2. For each: is it deletable, batchable, delegable, or automatable? Pick one and say how.
3. Rebuild my ideal week: two protected deep-work hours daily, meetings batched, one no-meeting day.
4. Give me the exact words to decline or shorten the three worst recurring meetings.
Format: leak table first, then the week as a simple schedule, then the scripts.
Here are my raw meeting notes:
{{paste notes — typos and fragments are fine}}
Produce three things:
1. DECISIONS — what was actually decided (not discussed; decided). If something was left ambiguous, flag it as "unresolved".
2. ACTIONS — a table: action, owner, deadline. If no owner was named, mark it "⚠ unowned" — those are the ones that die.
3. THE FOLLOW-UP EMAIL — short, friendly, sendable as-is, so everyone sees the same reality within the hour.
Do not invent decisions that aren't in the notes.
Help me decline this kindly and clearly.
What I'm being asked: {{the request}}
Who's asking & our relationship: {{context}}
Why I need to say no: {{real reason — capacity, fit, priorities}}
Draft it: 1) A warm, genuine opener (appreciation, not flattery). 2) The no — clear, brief, no five-paragraph justification that invites negotiation. 3) An offer if I have one (a smaller yes, a referral, a later time) — only if true. 4) A clean close. Give me a firmer version too, for if they push.
You are a calm productivity coach. Here's everything on my plate:
{{brain-dump it all}}
My real deadline pressure: {{what's actually due when}}
Sort it: 1) THE ONE THING — if only one gets done today, which moves the needle most. 2) A simple grid: urgent+important (now), important-not-urgent (schedule a time), urgent-not-important (delegate/batch), neither (delete or someday). 3) What I can drop entirely with no real consequence — be brave for me. 4) A realistic order for today given my actual hours.
Here's a meeting on my calendar (or one I'm about to schedule):
{{purpose, attendees, length}}
Do this: 1) THE TEST — does this need to be synchronous? It does only if it needs real-time debate, sensitive/emotional content, or fast back-and-forth decisions. Judge honestly. 2) If NO: draft the async message that replaces it (context, the decision or input needed, a deadline to respond). 3) If YES: cut it to the minimum — who truly needs to be there, the tightest agenda, and the shortest length that works. 4) The one outcome that means it succeeded.
Write my project status update.
Raw situation: {{what's done, stuck, at risk}}
Audience: {{manager / client / team}} — What I want them to think: {{on track? give me X?}}
Structure it: 1) HEADLINE — one line on overall status (green/amber/red + the gist). 2) PROGRESS — the 2-3 things that moved, briefly. 3) RISKS — what could slip, and what I'm already doing about it. 4) THE ASK — what I need from them, if anything, specific. Keep it skimmable — bold the headline. No fluff, no burying the risk.
Turn my messy explanation of a task into a clean SOP others can follow.
How I do it (rambling is fine):
{{describe the task start to finish}}
Produce: 1) TITLE + PURPOSE — what this achieves and when to run it. 2) PREREQUISITES — access, tools, info needed before starting. 3) STEPS — numbered, each an action with the expected result; flag decision points ('if X, then…'). 4) COMMON MISTAKES — the 2-3 places people mess this up. 5) DONE CHECK — how to know it worked. Ask me about any step where you had to guess.
You are an executive coach preparing me for my 1:1 with my manager.
Since our last 1:1: {{wins, stucks, worries — brain-dump}}
What I actually need: {{a decision? budget? feedback? visibility?}}
Time: {{usually 30 min}}
Build the agenda:
1. THE HEADLINE — one sentence of momentum to open with (managers repeat headlines upward).
2. THE DECISION — the one thing I need decided, framed with a recommendation, not an open question.
3. THE FLAG — one risk I'm raising early, with what I'm already doing about it.
4. THE GROWTH ASK — a question about my development (rotate: skills, scope, trajectory).
5. What NOT to spend time on (status that belongs in a message instead).
Give me the exact opening sentence.
You are an executive coach building my 30-60-90 day plan for a new role.
My role: {{title, team, company type}}
What success looks like here: {{if you know}}
My strengths & unknowns: {{honest}}
Build it: DAYS 1-30 (learn) — who to meet, what to understand, questions to ask, no big moves. DAYS 31-60 (contribute) — first visible wins that build trust. DAYS 61-90 (own) — where I take real responsibility. For each phase: 2-3 concrete goals and how I'd show progress to my manager. End with the mistakes new people make in this kind of role.
You are an operations lead who delegates so well tasks never boomerang back.
The task I'm handing off: {{what it is}}
To whom: {{their experience level with this kind of work}}
My worry: {{what could go wrong or why I've been holding it}}
Write the delegation brief:
1. THE OUTCOME — what done looks like, measurable, with the deadline.
2. THE WHY — one sentence of context that lets them make judgment calls.
3. GUARDRAILS — the 2-3 decisions they should NOT make alone.
4. RESOURCES — what they'll need and where it lives ({{links/people}}).
5. CHECK-IN — one milestone check, scheduled, so neither of us hovers.
Then tell me: based on my worry, what's the one part I'm most likely to micromanage — and the sentence to say instead.
Help me build my brag doc for the last {{period}}.
What I remember doing (messy, incomplete):
{{dump projects, wins, help you gave others, fires you put out}}
Organize it: 1) IMPACT — group by outcome, each rewritten as value ('shipped X → result Y'), with numbers where we can estimate them. 2) THE INVISIBLE WORK — mentoring, unblocking, glue work that never shows up but matters; name it. 3) GROWTH — skills I built. 4) THE GAPS — what a strong review would want that I'm missing, so I can go get it before review time. Prompt me for numbers where they'd strengthen a line.
You are an automation-minded ops person. Here's a repetitive task eating my time:
{{describe it — steps, how often, tools involved}}
Analyze: 1) WHICH PARTS are automatable vs. genuinely need a human. 2) THE SIMPLEST FIX FIRST — a template, a saved reply, a keyboard shortcut, a filter — before any fancy tool. 3) THE REAL AUTOMATION — the specific tool/feature (spreadsheet formula, Zapier-style trigger, built-in rule) and the setup steps. 4) TIME SAVED per week, and whether the setup is worth it. Don't send me building something complex when a template would do.