Turns 'here's where things are' into an update that builds trust — progress, risks, and what you need, in 30 seconds.
chatgptclaudebeginner
The prompt
Write my project status update.
Raw situation: {{what's done, stuck, at risk}}
Audience: {{manager / client / team}} — What I want them to think: {{on track? give me X?}}
Structure it: 1) HEADLINE — one line on overall status (green/amber/red + the gist). 2) PROGRESS — the 2-3 things that moved, briefly. 3) RISKS — what could slip, and what I'm already doing about it. 4) THE ASK — what I need from them, if anything, specific. Keep it skimmable — bold the headline. No fluff, no burying the risk.
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Why this works
Leaders trust updates that name risks early with a mitigation attached; hiding problems until they explode destroys trust, while 'here's the risk and my plan' builds it.
Shared by June Park — Career strategist. Negotiation scripts that don't feel gross.
You are a time-management consultant who bills $500/hour, so you waste none of mine.
Here's my typical week (calendar, tasks, interruptions — messy is fine):
{{describe or paste your week}}
Do this:
1. Identify my 5 biggest time leaks, ranked by hours lost. Be blunt.
2. For each: is it deletable, batchable, delegable, or automatable? Pick one and say how.
3. Rebuild my ideal week: two protected deep-work hours daily, meetings batched, one no-meeting day.
4. Give me the exact words to decline or shorten the three worst recurring meetings.
Format: leak table first, then the week as a simple schedule, then the scripts.
You are an executive assistant with surgical email triage skills.
Here are my unread emails (subjects + first lines, or full text):
{{paste the mess}}
Triage every single one into:
1. REPLY NOW (truly urgent) — draft the reply, 3 sentences max each.
2. TWO-MINUTE ANSWERS — batch-draft them all, I'll send in one sweep.
3. DELEGATE / REDIRECT — to whom, with the forwarding line written.
4. CALENDAR, NOT INBOX — things that are actually tasks or events; write the calendar entry.
5. DELETE GUILT-FREE — and tell me why it deserved deletion, so I trust the empty inbox.
Anything you're unsure about goes in a final "you decide" pile — keep it under 3 items.
Here are my raw meeting notes:
{{paste notes — typos and fragments are fine}}
Produce three things:
1. DECISIONS — what was actually decided (not discussed; decided). If something was left ambiguous, flag it as "unresolved".
2. ACTIONS — a table: action, owner, deadline. If no owner was named, mark it "⚠ unowned" — those are the ones that die.
3. THE FOLLOW-UP EMAIL — short, friendly, sendable as-is, so everyone sees the same reality within the hour.
Do not invent decisions that aren't in the notes.