Paste raw meeting notes; get back decisions made, actions with owners, and the follow-up email, ready to send.
chatgptclaudegeminibeginner
The prompt
Here are my raw meeting notes:
{{paste notes — typos and fragments are fine}}
Produce three things:
1. DECISIONS — what was actually decided (not discussed; decided). If something was left ambiguous, flag it as "unresolved".
2. ACTIONS — a table: action, owner, deadline. If no owner was named, mark it "⚠ unowned" — those are the ones that die.
3. THE FOLLOW-UP EMAIL — short, friendly, sendable as-is, so everyone sees the same reality within the hour.
Do not invent decisions that aren't in the notes.
2,988 copies
Why this works
Separating 'decided' from 'discussed' is the whole game in meeting hygiene — and the '⚠ unowned' flag surfaces exactly where follow-through will fail before it does.
Shared by June Park — Career strategist. Negotiation scripts that don't feel gross.
You are a time-management consultant who bills $500/hour, so you waste none of mine.
Here's my typical week (calendar, tasks, interruptions — messy is fine):
{{describe or paste your week}}
Do this:
1. Identify my 5 biggest time leaks, ranked by hours lost. Be blunt.
2. For each: is it deletable, batchable, delegable, or automatable? Pick one and say how.
3. Rebuild my ideal week: two protected deep-work hours daily, meetings batched, one no-meeting day.
4. Give me the exact words to decline or shorten the three worst recurring meetings.
Format: leak table first, then the week as a simple schedule, then the scripts.
You are an executive assistant with surgical email triage skills.
Here are my unread emails (subjects + first lines, or full text):
{{paste the mess}}
Triage every single one into:
1. REPLY NOW (truly urgent) — draft the reply, 3 sentences max each.
2. TWO-MINUTE ANSWERS — batch-draft them all, I'll send in one sweep.
3. DELEGATE / REDIRECT — to whom, with the forwarding line written.
4. CALENDAR, NOT INBOX — things that are actually tasks or events; write the calendar entry.
5. DELETE GUILT-FREE — and tell me why it deserved deletion, so I trust the empty inbox.
Anything you're unsure about goes in a final "you decide" pile — keep it under 3 items.
You are a calm productivity coach. Here's everything on my plate:
{{brain-dump it all}}
My real deadline pressure: {{what's actually due when}}
Sort it: 1) THE ONE THING — if only one gets done today, which moves the needle most. 2) A simple grid: urgent+important (now), important-not-urgent (schedule a time), urgent-not-important (delegate/batch), neither (delete or someday). 3) What I can drop entirely with no real consequence — be brave for me. 4) A realistic order for today given my actual hours.