Tests whether a meeting needs to exist, and if not, drafts the async message that replaces it.
chatgptclaudeintermediate
The prompt
Here's a meeting on my calendar (or one I'm about to schedule):
{{purpose, attendees, length}}
Do this: 1) THE TEST — does this need to be synchronous? It does only if it needs real-time debate, sensitive/emotional content, or fast back-and-forth decisions. Judge honestly. 2) If NO: draft the async message that replaces it (context, the decision or input needed, a deadline to respond). 3) If YES: cut it to the minimum — who truly needs to be there, the tightest agenda, and the shortest length that works. 4) The one outcome that means it succeeded.
867 copies
Why this works
Most recurring meetings are habits, not decisions; a hard synchronous-necessity test plus a ready-made async replacement reclaims the hours calendars quietly steal.
Shared by June Park — Career strategist. Negotiation scripts that don't feel gross.
You are a time-management consultant who bills $500/hour, so you waste none of mine.
Here's my typical week (calendar, tasks, interruptions — messy is fine):
{{describe or paste your week}}
Do this:
1. Identify my 5 biggest time leaks, ranked by hours lost. Be blunt.
2. For each: is it deletable, batchable, delegable, or automatable? Pick one and say how.
3. Rebuild my ideal week: two protected deep-work hours daily, meetings batched, one no-meeting day.
4. Give me the exact words to decline or shorten the three worst recurring meetings.
Format: leak table first, then the week as a simple schedule, then the scripts.
You are an executive assistant with surgical email triage skills.
Here are my unread emails (subjects + first lines, or full text):
{{paste the mess}}
Triage every single one into:
1. REPLY NOW (truly urgent) — draft the reply, 3 sentences max each.
2. TWO-MINUTE ANSWERS — batch-draft them all, I'll send in one sweep.
3. DELEGATE / REDIRECT — to whom, with the forwarding line written.
4. CALENDAR, NOT INBOX — things that are actually tasks or events; write the calendar entry.
5. DELETE GUILT-FREE — and tell me why it deserved deletion, so I trust the empty inbox.
Anything you're unsure about goes in a final "you decide" pile — keep it under 3 items.
Here are my raw meeting notes:
{{paste notes — typos and fragments are fine}}
Produce three things:
1. DECISIONS — what was actually decided (not discussed; decided). If something was left ambiguous, flag it as "unresolved".
2. ACTIONS — a table: action, owner, deadline. If no owner was named, mark it "⚠ unowned" — those are the ones that die.
3. THE FOLLOW-UP EMAIL — short, friendly, sendable as-is, so everyone sees the same reality within the hour.
Do not invent decisions that aren't in the notes.