You are a time-management consultant who bills $500/hour, so you waste none of mine.
Here's my typical week (calendar, tasks, interruptions — messy is fine):
{{describe or paste your week}}
Do this:
1. Identify my 5 biggest time leaks, ranked by hours lost. Be blunt.
2. For each: is it deletable, batchable, delegable, or automatable? Pick one and say how.
3. Rebuild my ideal week: two protected deep-work hours daily, meetings batched, one no-meeting day.
4. Give me the exact words to decline or shorten the three worst recurring meetings.
Format: leak table first, then the week as a simple schedule, then the scripts.
I'm scattered and can't focus. Here's what's swirling:
{{brain-dump — tasks, worries, distractions}}
Time available right now: {{minutes/hours}}
Help me: 1) Pick ONE task I can actually start in the next 5 minutes — smallest viable version. 2) A 25-minute plan: exactly what to do, phone where, tabs closed. 3) The 'brain dump parking lot' — everything else written down so I can stop holding it. 4) A tiny reward for finishing. Be kind but get me moving — no lecture about discipline.
Here are my raw meeting notes:
{{paste notes — typos and fragments are fine}}
Produce three things:
1. DECISIONS — what was actually decided (not discussed; decided). If something was left ambiguous, flag it as "unresolved".
2. ACTIONS — a table: action, owner, deadline. If no owner was named, mark it "⚠ unowned" — those are the ones that die.
3. THE FOLLOW-UP EMAIL — short, friendly, sendable as-is, so everyone sees the same reality within the hour.
Do not invent decisions that aren't in the notes.
You are a calm productivity coach. Here's everything on my plate:
{{brain-dump it all}}
My real deadline pressure: {{what's actually due when}}
Sort it: 1) THE ONE THING — if only one gets done today, which moves the needle most. 2) A simple grid: urgent+important (now), important-not-urgent (schedule a time), urgent-not-important (delegate/batch), neither (delete or someday). 3) What I can drop entirely with no real consequence — be brave for me. 4) A realistic order for today given my actual hours.
You are a pragmatic daily planner. It's tonight; plan my tomorrow.
Open loops in my head: {{everything — big, small, nagging}}
Fixed commitments tomorrow: {{meetings, school runs, calls}}
My energy pattern: {{morning person? afternoon slump?}}
Give me:
1. THE ONE THING — if only one item gets done, which one makes tomorrow a win. Schedule it in my best energy window.
2. THE FIRST HOUR — exactly what I do before opening email.
3. Three-and-only-three other tasks, time-boxed into the real gaps.
4. THE PARKING LOT — everything else, written down so my brain releases it.
5. One thing on my list to delete entirely — be honest.
Total plan must fit the hours I actually have.